Privacy Policy of Adept GmbH

I. General Information
This privacy policy explains how Adept GmbH ("we", "us", "our") processes your personal data when you use our website or services. Personal data is any information that relates to an identifiable individual.
The legal basis for data protection is primarily the General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG), and the German Telecommunications Digital Services Data Protection Act (TDDDG).

II. Controller Contact
Controller:
Adept GmbH
Borsigstraße 27, 10 115 Berlin, Germany
Email: info@adept.berlin
We do not have a designated Data Protection Officer. For all data protection-related inquiries, please contact us at the above email address.

III. Scope of Data Processing
We process your data to operate our website and provide our services. This includes:

• Appointment booking
• Customer communication
• Marketing (newsletter)
• Job applications

We use third-party providers for services such as hosting, analytics, email marketing, and cookie management under GDPR-compliant agreements.

IV. Data Security
We implement technical and organizational measures to ensure that your data is secure. This includes SSL encryptionfor all communication through our website.

V. Types of Data Processed
1. Website Usage (Server Log Files)
When you visit our site, we collect:

• IP address (anonymized)
• Browser type, OS, referrer URL
• Access time, status codes
• Pages accessed, session data

Legal basis: Art. 6(1)(f) GDPR (legitimate interest in site stability and security)
2. Appointment Booking
We use Altegio to manage appointments. It processes:

• Name, phone, email
• Selected service and time
• Notes (if provided)

Altegio does not process payment data.
Legal basis: Art. 6(1)(b) GDPR
3. Newsletter
You can subscribe to our newsletter via Mailchimp. We collect:

• Name, email
• Subscription time & IP address
• Interaction (opens, clicks)

Legal basis: Art. 6(1)(a) GDPR (consent). You can unsubscribe anytime.
4. Cookies & Analytics
We use Google Analytics and Facebook Pixel to analyze traffic and improve performance. We use Tilda’s integrated cookie banner to obtain your consent.

• Necessary cookies (e.g., session, language preference): Art. 6(1)(f) GDPR
• Tracking/marketing cookies: Art. 6(1)(a) GDPR (with consent)

5. Job Applications
If you apply for a job with us via email or web form, we process:

• Name, email address, phone number
• Application documents (e.g., CV, cover letter, certificates)
• Position applied for, and any other information you provide voluntarily

We process this data exclusively to review your application and carry out pre-contractual measures.
Legal basis: Art. 6(1)(b) GDPR and § 26 BDSG.
If no employment relationship is established, we delete your application data no later than six months after rejection, unless you consent to a longer retention period.

VI. Data Sharing & Processors
We only share your data with third parties when necessary for service provision or legal compliance. This includes:

• Altegio (appointment system)
• Mailchimp (newsletter platform)
• Google & Meta (analytics/tracking)
• Tilda.cc (website hosting & cookie consent)

All third parties are contractually bound by data processing agreements under Art. 28 GDPR.

VII. Data Retention
We retain your data only as long as necessary for the purposes outlined. Statutory retention obligations remain unaffected.

VIII. Your Rights
You have the right to:

• Access your personal data (Art. 15 GDPR)
• Rectify incorrect data (Art. 16 GDPR)
• Erase your data (Art. 17 GDPR)
• Restrict processing (Art. 18 GDPR)
• Data portability (Art. 20 GDPR)
• Withdraw consent at any time (Art. 7(3) GDPR)
• Object to processing (Art. 21 GDPR)

You also have the right to lodge a complaint with the data protection authority (e.g. Berliner Beauftragte für Datenschutz und Informationsfreiheit).

IX. Changes to this Policy
We may update this privacy policy to reflect changes in law or our practices. The latest version is always available on our website.
Last updated: 05.06.2025